|Many factors come into play when choosing the right town to host your conferences, colloquia, conventions and other meetings.
Before you start looking for the right location, look at the questions to help you define your requirements:
Where are the participants coming form and how?
What are your meeting room requirements: number, size, layout, facilities?
How much expo space do you require?
What signs do you need: banners, posters, kakemonos?
What are your catering requirements: coffee breaks, lunch, dinner?
What services must you contract out: registration, accommodation, side events and transfer management?
Is there a need for outside staff: hostesses, interpreters, photographer?
What are your hotel requirements: where, how many rooms, what star rating?
What sort of social events programme do you want to organise: soirées, tours, sports?